Annual Notifications

Annual Fire Inspection Report

Notice is hereby given that the annual inspection for 2020-2021 school year of Monroe-Woodbury Central School District for fire hazards that might endanger the lives of students, teachers, employees therein has been completed and the report is available at the Buildings and Grounds office, 45 Route 32, Central Valley, NY  for inspection by all interested persons.

Annual Professional Performance Review (APPR): APPR Plan

New York State requires school districts to post their APPR plans to the district website.

APPR Scores

All parents/guardians have the right to obtain the APPR quality ratings and composite effectiveness scores for their child’s current teacher(s) and principal(s) once the scores are officially available in accordance with state law. Requests must be submitted in writing on a school-provided form.

Asbestos Management Plan

In accordance with the Environmental Protection Agency (EPA) Asbestos Hazard Emergency Response Act (AHERA) of 1987 (40 CFR Part 763), Monroe-Woodbury Central School District conducts periodic asbestos review and required inspection.  Asbestos projects shall be conducted according to all applicable local, state and federal regulations. The Asbestos Management Plan for each building is available for review during normal business hours at the Business Office. For more information, please contact Director of Facilities at (845)460-6779.

Attendance Policy

Visit Board Docs, policy #7110 for the Student Attendance Policy. The attendance policy can be found in student handbooks, which are distributed at the start of each school year.

Body Mass Index Reporting

The state requires schools to track each student’s Body Mass Index (BMI) and weight status category as part of school health examinations. Every year, the New York State Department of Health will survey some schools for the number of pupils in each of six possible weight status categories. If the state surveys Monroe-Woodbury, the district will share summary group data only, and will not share individual names or information. Parents who wish to exclude their child’s data from such group calculations should use the district’s annual opt-out form to do so.

Child Abuse Hotline Notification

If you suspect a child is being abused or maltreated (neglected), report it by calling 1-800-342-3720, a toll-free 24-hour hotline operated by the New York State Office of Children and Family Services. If you believe a child is in immediate danger, call 911 or your local police department. Information about reporting child abuse and maltreatment (neglect) is available online at http://ocfs.ny.gov/main/cps/.

Code of Conduct

The Monroe-Woodbury Central School District Code of Conduct applies to all students, school personnel, parents, and visitors when on school property, including buses and other school-owned vehicles, or when attending a school-sponsored function. Information on it is shared with students at the beginning of every school year and in student handbooks.

Concussion

New York state requires tackle football programs to provide information about concussions and sub-concussive blows, and the injuries that might occur as a result of such blows, to the parents or guardians of all children participating in tackle football programs. The Monroe-Woodbury Central School District provides you with the following materials so that you are aware of the risks of concussion and other brain injuries. View the NYS Department of Health website.

Dignity for All Students Act

The Dignity for All Students Act (DASA) seeks to provide New York students with a safe and supportive environment free from discrimination, intimidation, taunting, harassment, and bullying on school property, a school bus and/or at a school function.

The Monroe-Woodbury Central School District is committed to providing a positive school environment where all students feel safe and can focus on learning. If you or someone you know has experienced harassment or bullying, please contact a school building’s Dignity Act Coordinator.

Ed Law 2D

New York State Education Law gives you the right to information about how the Monroe-Woodbury Central School District is safeguarding student and staff data.

Read the Parents’ Bill of Rights.

If at any time the district learns that student and/or teacher/principal data has been compromised, parents and guardians will be notified, and the data breach will be reported to the state Education Department. Parents who have concerns or complaints about data privacy or security may file a complaint by contacting Barghav Vyas, Assistant Superintendent for Compliance and Information Systems at 845-460-6200, ext. 6631 or [email protected].

Equal Opportunity Policy

Family Educational Rights & Privacy Act (FERPA)

The federal Family Educational Rights and Privacy Act (FERPA) provides parents/guardians and students who are 18 years of age or older (known as “eligible students“) with certain rights with respect to the student’s education records. Parents/guardians and eligible students have the right to:

  • Inspect and review the student’s education records within 45 days after the day a request for access is received by the school. These requests should be submitted to the building principal.
  • Request the amendment of the student’s education records that the parent/guardian or eligible student believes are inaccurate, misleading or otherwise in violation of the student’s privacy rights;
  • Provide written consent before the school discloses personally identifiable information from the student’s education records, except to the extent that FERPA authorizes disclosure without consent as outlined below;
  • File a complaint with the USDOE concerning alleged failures by the district to comply with the requirements of FERPA. The name and address of the office that administers FERPA are: Family Policy Compliance Office, U.S. Department of Education, 400 Maryland Avenue SW, Washington, DC 20202.
    FERPA information is included in student handbooks.

Disclosures without prior consent
Release of Information to Other Schools

Upon request, the school discloses education records without consent to officials of another school or school district in which a student seeks or intends to enroll, or is already enrolled if the disclosure is for purposes of the student’s enrollment or transfer.

Disclosure to School Officials with Legitimate Educational Interest

One example of disclosure that can take place without consent is to school officials with legitimate educational interests. Such officials typically include a person employed by the school or school district as an administrator, supervisor, instructor or support staff member, but it can also include health or medical staff, law enforcement personnel, school board members, as well as contractors, consultants, volunteers or other parties who meet certain conditions. A school official typically has a legitimate educational interest if the official needs to review a student record to fulfill his or her professional responsibility.

Fire Inspection Notification

Notice is hereby given that the annual inspection for the current school year of all the schools and buildings of the Monroe-Woodbury Central School District for fire hazards which might endanger the lives of students, teachers, and employees therein, has been completed and the report thereof is available at the District Office during normal business hours. For additional information, please contact Director of Buildings & Grounds at (845)460-6779.

Fiscal Transparency Documents

Audit statements and budget information may be found on the budget page of the district website.

Free and Reduced Price Meals

The New York State Education Department’s Childhood Nutrition Knowledge Center released the 2020-2021 Policy Booklet Memo, which includes the parent/guardian letter, application and instructions. View the forms here.

Grade Promotion and Placement Policy

Decisions about student promotion and placement are at the discretion of the building principal. These decisions are guided by recommendations of teachers and staff members, past academic performance and parent/guardian input. Past academic performance refers to a variety of indicators of student achievement and growth. The district’s promotion and placement policy was adopted by the board of education following a review by the district administration. Please view Board of Education Policy 7210 on BoardDocs.

Hand Sanitizer Use

The Monroe-Woodbury Central School District will be making alcohol-based hand sanitizers available in its school buildings during the 2020-21 school year. If parents wish to opt their child out of using it, they should send a written notice to their child’s building principal. 

Homeless Students

The New York State Technical and Education Assistance Center for Homeless Students (NYS-TEACHS) provides materials on its website that schools can use to provide information about educational services for homeless students:

 NYS-TEACHS awareness materials

 NYS-TEACHS – Identifying children and youth in homeless situations

Idling School Buses on School Grounds

Visit BoardDocs , policy # 5752

Influenza Materials

The flu is a contagious illness that affects the nose, throat, lungs and other parts of the body and can spread quickly from one person to another. The flu is different from a cold and can be very dangerous for older people, young children and people with certain health conditions, according to the New York State Department of Health (DOH).

View NYS Department of Health flu web page
Department of Health flu fact sheet
CDC flu web page

Parents’ Bill of Rights for Data Privacy & Security

Integrated Pesticide Management

New York State Education Law requires schools to provide written notification to all parents/guardians and staff members regarding the potential use of pesticides periodically throughout the school year. The district maintains a list of all individuals who wish to receive 48-hour prior written notification of certain pesticide applications. If you would like to receive 48-hour notifications of pesticide applications that are scheduled to occur, please contact Peter Quartironi, director of facilities, [email protected]. In the event of an emergency application necessary to protect against an imminent threat to human health, a good faith effort will be made to supply written notification to those on the 48-hour prior notification list. Some pesticide applications are not subject to notification requirements, including anti-microbial products, EPA-designated biopesticides and exempt materials, and when a school remains unoccupied for a continuous 72-hours following an application. For more information on requirements, please contact Mr. Quartironi. 

Instructional Technology Plan

As required by Commissioner’s Regulation 100.12, the Monroe-Woodbury Central School District maintains a Instructional Technology Plan to help support achievement and engagement through the seamless integration of technology into teaching and learning, improve learning experiences for students and increase equitable access to technology-rich learning experiences for students and staff.

Lead Testing

In September 2016, a state law went into effect that requires all public school districts to test water for lead. The law requires school districts to sample all water outlets currently or potentially used for drinking or cooking purposes in buildings that may be occupied by students and to submit those samples to a state-approved lab for analysis. Regulations call for testing to take place again in 2020 and every five years thereafter, unless the state Commissioner of Health requires testing sooner.

The state established an action level of 15 micrograms of lead per liter, typically referred to as “parts per billion (ppb).” If a sample from a water outlet exceeds this level, schools must take steps to prevent the use of the outlet for drinking or cooking purposes until it is remediated and follow-up testing confirms it is no longer above the action level.

School districts are required to report the results of all water testing to the state Department of Health, the state Education Department and the local health department, and to post the results—along with remediation plans, if required—on the Water Testing page of the district website.

Military Recruiters Access to High School Student Information

Pursuant to federal law, Monroe-Woodbury Central School District must provide to military recruiters and institutions of higher education, upon request, the names, addresses and telephone numbers of high school students. Parents/guardians or students age 18 or older who do not want this information released to military recruiters and/or institutes of higher education should complete the opt out form emailed by the district at the start of the school year or contact their child’s building principal.

New York State Report Cards

New York State Education Law requires school districts to make report card and accountability report information available on district websites. Click to access the report card.