Parent/Student Portal

Parent Student Portal logo

The link for the parent/student portal is posted on district and school home pages in QUICK LINKS.


The Parent/Student Portal is part of the PowerSchool Student Information System at Monroe-Woodbury. The Portal serves two important functions:

  1. provide grades, attendance, assignments and other information to parents, guardians and students
  2. manage communication and emergency information from the school district to parents and guardians

Students:

All students have automatic access to the Portal. No sign-up is necessary.

The Portal allows students to:

  1. view their attendance, grades and assignments teacher by teacher
  2. submit high school course requests online
  3. link directly to selected online testing sites

Parents:

Parents must enroll in the Parent Portal. The Portal serves two important functions for parents/guardians:

  1. The Parent Portal account is linked only to student(s) who are family members of the parent/guardian. Once enrolled, parents/guardians will have access to review each student’s attendance, grades, assignments and other information posted by individual teachers. Preferences can be set to email updates to parents/guardians periodically.
  2. The Swiftk12 Alert System allows parents/guardians to designate the contacts and media used by the district for sharing information and updates such as weather emergencies and school closings.

To enroll in Parent Portal

  • Sign-up is available in all school buildings in the Main Office
  • Sign-up is also available during school Orientations and Open Houses
  • Please Note the following documents must be presented IN PERSON to enroll in the Portal:
    • photo identification (driver’s license, passport, photo ID)
    • proof of residency in the district (which can be a driver’s license with district address, utility bill etc.)

Once documents have been viewed and accepted, parents/guardians will create a Parent Portal account linked to their personal email. District staff will then provide two code numbers that are used to connect the correct students to the parent/guardian account. Once the account is set up, the codes are not used again.


Parent Portal Preferences

Settings in the Parent Portal can be modified so that specific reports are emailed to parents/guardians periodically.

Begin by clicking the Email Notification button on the left navigation menu.

There are 3 sections to complete:

screenshot of the data entry screen for choosing what reports are sent when and to whom

Contact Information

Provide the email address or addresses for notifications.

What Information Would You Like to Receive

Check the boxes for the type of information you would like to receive.

Two important notes:
  • School Announcements are the Daily Bulletins used by each school to provide PTA meetings, special events in the buildings etc.
  • Balance Alert – This category is not available. The district uses PayPams for student lunch accounts.

Frequency

  • Use the dropdown headed Never to choose daily, weekly, monthly etc.
  • You can choose to receive announcements for all your students or only the one you were looking at when you began the Email Notification section.
  • You can request immediate emails for the specific child you are viewing by checking Send Now For:

Be sure to save your settings by clicking SUBMIT at the lower right of the screen.


SwiftK12 Alert System

SwiftK12 is used to contact parents and guardians with important school and district information.  The district sends messages in three ways:

  • Email
  • Voice phone calls
  • SMS Text Messaging

Message Types

The district sends 4 types of messages: General Information, Attendance, Early Morning notifications and Emergency Broadcast.

  • General Information – typically used for email about school or district information. It is occasionally used for phone calls or SMS Texts
  • Attendance – used once school has opened for the day to notify parents and guardians that a student has been marked absent from school
  • Early Morning – only used very early in the morning to notify parents and guardians that school will be closed or has a change in opening time
  • Emergency Broadcast – used to alert parents and guardians of unexpected early dismissals, school closings or emergencies in a building

Setting Contact Information in SwiftK12

Up to five different contacts can be used by SwiftK12. Parents/guardians can decide what names, phone numbers and emails are listed as Contacts. The contact method(s) used to reach them can also be selected.  If phone calls are inconvenient, choose text or email.  If email access is limited, choose phone call or text. All three methods may be chosen if that is preferred.

How to set Contacts and Preferences in SwiftK12

Once logged in to the Portal, look for the SwiftK12 heading on the left navigation bar.

Click the SwiftReach SwiftK12 link

Parent Portal left navigation bar showing location of SwiftK12 header

SwiftK12 Home

The Home page contains copies of recent messages sent by the district to give parents/guardians an opportunity to review something they may have missed.

There are 2 additional tabs next to the Home tab:

  • Contact Information and
  • Alert Preferences

Home page of the SwiftK12 alert system

SwiftK12 Contact Information tab

Please note that the contact fields in SwiftK12 are grey and cannot be changed by you.
To change the Basic Information for your Contacts, please call the attendance officer or Main Office of the school(s) your child(ren) attends.

Basic Information should be completed with parent/guardian phone and email contact information. The most critical phones and emails would be listed first. Relatives, grandparents, neighbors or babysitter information may also be added in order of importance so they can be contacted if desired. Please note that the parent/guardian Home Phone is also requested.

Screenshot showing the contact information for the alerting system

Once the Basic Information has been entered through the school Main Office and you have confirmed it, return to the SwiftK12 home page and click the Alert Preferences tab from the upper right on the toolbar.

SwiftK12 Alert Preferences tab

screenshot of Alert Preferences screen in Parent Portal

Select Early Morning messaging methods

Alert Preferences allows you to choose which Contacts are used for Early Morning notifications. Messages are sent using the Early Morning contacts ONLY in very specific instances, typically an event or situation that impacts whether or at what time schools will open in the morning. These messages are sent out between 4:00 a.m. and 5:00 a.m. Because of the early hour, parents and guardians may choose whether or not, and through what method, these messages are sent to them.

Contacts 1 through 5 emails and cell phones listed here were provided by parents/guardians to the school main office.

By checking and unchecking the cell phone, email and home phone, parents and guardians can choose how messages are sent to them. Unchecked Contact information will not receive email, phone call and SMS Text messaging. Please note that cell phones that are checked will automatically receive both phone calls and SMS text. It is not possible to select SMS Text only.

  • IMPORTANT! Notifications of snow closing, opening delays or other unexpected school closing are sent as Early Morning messages.
  • UNCHECK any contact who should NOT receive this message between 4:00 a.m. and 5:00 a.m. – or uncheck specific ways message is delivered, for example only by email but not by text or voice call.
  • Note that Home Phone, and/or Cell Phone can be unchecked if only email is preferred.
Emergency Broadcast

Any change to Emergency Broadcast Alert information requires contacting the school main office.

  • In the event of an emergency, the Emergency Broadcast will use all phone numbers and emails in Contacts and will include SMS text messaging regardless of selected preferences. All contacts will be reached through all methods.  In an emergency, contacting parents/guardians is the priority.
  • Emergency Broadcasts are NOT SENT early in the morning. The district uses Early Morning notifications instead.
  • To change Emergency Contacts, contact the school Main Office.

BE SURE TO SAVE CHANGES!

Thank you for utilizing the district’s Parent Portal. Its purpose is to keep families informed and up-to-date on what happens every day in their child(ren)’s education. We believe this communication is vital to the success of every student.

Questions about Parent Portal?

Please contact the school Main Office.

A printable version of the Parent Portal information is available: Student/Parent Portal
This online document will appear to be spaced incorrectly but will print normally when File – Print is clicked.