Parent/Student Portal

QuickLinks section of website

The link for the parent/student portal is posted on district and school home pages in QUICK LINKS.

Parents/guardians and students use the same portal to log in to their accounts, however student accounts differ in several ways from Parent/Guardian accounts. It is important to have a separate account for parents, guardians or other individuals approved by the parent/guardian for access to student information.

The safety and security of students and student information are the district’s top priorities. Photo identification is required to create a Parent Portal account and district staff will ask for identifying information in many cases when they are assisting you.


The Parent/Student Portal is part of the PowerSchool Student Information System at Monroe-Woodbury. The Portal serves two important functions:

  1. provides report cards, grades, attendance, assignments and other information to parents, guardians and students
  2. manages communication and emergency information from the school district to parents and guardians

Students:

All students have automatic access to the Portal. No sign-up is necessary.

The Portal allows students to:

  1. view their attendance, grades and assignments teacher by teacher
  2. submit high school course requests online
  3. link directly to selected online testing sites

Parents/Guardians:

Parents and guardians must create their own account in the Parent Portal. The Portal serves two important functions for parents/guardians:

  1. Their account will be linked only to student(s) who are family members of the parent/guardian. Once an account is created, parents/guardians will have access to review each student’s attendance, grades, assignments and other information posted by individual teachers. In addition, Report Cards, Progress Reports, Forms such as permission slips and other documents sent by the school will be posted to the Portal. Account preferences can be set to request automatic email updates to parents/guardians as well.
  2. The SwiftK12 Alert System allows parents/guardians to designate the contacts and methods used by the district for sharing general information as well as important updates such as weather emergencies and school closings.

Login to the Parent Portal

To use the Parent Portal, you must have an Account. Accounts are created in one of the following ways:

  1. Families new to the district will receive Parent Portal information during Registration.
  2. If you are already registered in the district, please contact the Main Office of the school your child attends for assistance in creating your Parent Portal account.

If you have an account but forgot your password or username for the Parent Portal

Parent Portal login with arrow

  • Click on the Forgot Password? Tab.
  • Fill in your Username and Email Address * and hit Enter.

screenshot of recover account page

  • If you forgot your Username use the Forgot Username tab.
  • Fill in your Email Address * and hit Enter.

A Password Reset email will be sent to the email address you used to register your account. *

NOTE: Depending on your email service provider, it can take up to 24 hours for the Password Reset email to be received at your email address. Please also check your Junk or Spam folder as some email service providers typically move this type of email into those folders.

Parents/Guardians new to Monroe-Woodbury Central School District

  1. New parents/guardians will be enrolled in the Parent Portal as part of their Registration process
  2. Following Registration, an email with account and login information will be sent to the email address you provided.
  3. When you log in, you will be required to reset your password.
  4. Please reset your password and then set up your Parent Portal and SwiftK12 account settings

Tips for viewing Elementary School Trimester Report Cards


Parent Portal Preferences

Settings in the Parent Portal can be modified so that specific reports are emailed to parents/guardians periodically.

Begin by clicking the Email Notification button on the left navigation menu.

There are 3 sections to complete:

screenshot of the data entry screen for choosing what reports are sent when and to whom

Contact Information

Provide the email address or addresses for notifications.

What Information Would You Like to Receive

Check the boxes for the type of information you would like to receive.

Two important notes:
  • School Announcements are the Daily Bulletins used by each school to provide PTA meetings, special events in the buildings etc.
  • Balance Alert – This category is not available. The district uses Titan Student Meal Accounts for student lunch accounts.

Frequency

  • Use the dropdown headed Never to choose daily, weekly, monthly etc.
  • You can choose to receive announcements for all your students or only the one you were looking at when you began the Email Notification section.
  • You can request immediate emails for the specific child you are viewing by checking Send Now For:

Be sure to save your settings by clicking SUBMIT at the lower right of the screen.


SwiftK12 Alert System

SwiftK12 is used to contact parents and guardians with important school and district information.  The district sends messages in three ways:

  • Email
  • Voice phone calls
  • SMS Text Messaging

Message Types

The district sends 4 types of messages: General Information, Attendance, Early Morning notifications and Emergency Broadcast.

  • General Information – typically used for email about school or district information. It is occasionally used for phone calls or SMS Texts
  • Attendance – used once school has opened for the day to notify parents and guardians that a student has been marked absent from school
  • Early Morning – only used very early in the morning to notify parents and guardians that school will be closed or has a change in opening time
  • Emergency Broadcast – used to alert parents and guardians of unexpected early dismissals, school closings or emergencies in a building

Setting up your SwiftK12 Account

Once logged in to the Portal, look for the SwiftK12 heading on the left navigation bar.

Click the SwiftReach SwiftK12 link

Parent Portal left navigation bar showing location of SwiftK12 header

SwiftK12 Home

The Home page contains copies of recent messages sent by the district to give parents/guardians an opportunity to review something they may have missed.

There are 2 additional tabs next to the Home tab:

  • Contact Information and
  • Alert Preferences

Home page of the SwiftK12 alert system

SwiftK12 Contact Information

Please note that the contact fields in SwiftK12 are grey and cannot be changed by you.
To change the Basic Information for your Contacts, please call the attendance office or Main Office at the school your child attends. If you wish to add additional contacts such as relatives, grandparents, neighbors or babysitters the school Main Office will assist you.

screenshot of swift k12 Contact information screen

 

Once the Basic Information has been entered through the school Main Office and you have confirmed it, return to the SwiftK12 home page and click the Alert Preferences tab from the upper right on the toolbar.

SwiftK12 Alert Preferences tab

screenshot of swiftk12 alert preferences screen

 

Select Early Morning messaging methods

AFTER you have added additional contact information with the Main Office, the boxes can be checked and unchecked ONLY in the Early Morning section. Early Morning tells the district who to notify in case of a school snow closing or other event that closes school for the day. These closings are typically announced between 4:30 and 5:30 a.m. Use the Early Morning section to indicate who should receive a phone call, a text message, an email or should not be contacted at all. This setting allows you to avoid an early morning phone call if you prefer only a text or email, for example. Only the checked boxes will be contacted.

IMPORTANT NOTE: Only check and uncheck boxes once you have added Contacts by talking with the school Main Office.

Emergency Broadcast

To change Emergency Contacts, contact the school Main Office.

  • In the event of an emergency, the Emergency Broadcast will use all phone numbers and emails in Contacts and will include SMS text messaging regardless of selected preferences. All contacts will be reached through all methods. In an emergency, contacting parents/guardians is the priority.
  • Emergency Broadcasts are NOT SENT early in the morning. The district uses Early Morning notifications instead.
BE SURE TO SAVE CHANGES!

Thank you for utilizing the district’s Parent Portal. Its purpose is to keep families informed and up-to-date on what happens every day in their child(ren)’s education. We believe this communication is vital to the success of every student.

Questions about Parent Portal?

Please contact the school Main Office.

A printable version of the Parent Portal information is available: Student/Parent Portal