Signing up for Modified, Junior Varsity and Varsity Sports

2019-20 Winter Sports

Important dates

Tuesday, November 12 – All high school Varsity and JV winter sports will begin tryouts

Monday, November 18 – Middle school Modified winter sports will begin practices

Required Documents

Physical Examination Form

A physical examination is valid for 2019-20 High School winter sports if it was performed on or after November 1, 2018.
A physical examination is valid for 2019-20 Middle School winter sports if it was performed on or after November 1, 2018.

If a student’s primary medical provider has not performed a physical exam within the required time frame, physical examinations are available through the Nurse’s Office.

Athletes must check with the Nurse’s Office to see if a physical is required. Physicals can be performed on:

  • High School Nurse’s Office at 2:00 p.m. sharp on Wednesday, October 30 and Wednesday, November 6.
  • Middle School Nurse’s Office by appointment only on Thursday, November 7

Parent Permission/Sports Update Form

Sports Update and Parent Permission forms must be approved in person by the athlete at the Nurse’s Office. Each athlete must appear in person at the High School Nurse’s Office or the Middle School Nurse’s Office. It is your responsibility to have the necessary medical clearance before the first day of practice! Coaches cannot allow you to practice until they receive a clearance slip from the Nurse.

High School: Nurses will approve signed Parent Permission/Update forms when delivered in person by each athlete, preferably during their lunch or study hall periods.

Middle School: Nurses will approve signed Parent Permission/Update forms when delivered in person by each athlete, preferably during their lunch or study hall periods.

Required Medication Orders

Students with a history of asthma or allergies must review carefully the necessary medication procedures below.


General information – please read carefully!

Monroe-Woodbury offers many Interscholastic Sport Programs throughout the school year.  The Nurses’ Offices in the High School and Middle School are responsible for verifying that athletes have medical and parental permission to participate in Modified, Junior Varsity and Varsity athletics.

There are several steps involved in preparing for sports teams:

  1. Students must be participating in regular physical education classes in school in order to qualify for try-outs for a team sport.
  2. A physical exam must be on file in the Nurses’ Office. The exam must have been completed within 12 months of the start of practice for the sport.
  3. A Parent Permission/Medical Clearance form must be completed. It is the responsibility of each student to have the necessary medical clearance before the first day of practice! Coaches cannot allow students to practice until they receive a clearance slip from the Nurses’ Office. Clearance slips must be completed no more than 30 days prior to the start of practice for the sport.

Required Forms

Physical Exam form

Ideally, the student’s primary medical provider (a physician, nurse practitioner or physician assistant) should perform the health examination. The physical exam form should be delivered to the appropriate Nurses’ Office. Physical exams are valid for one calendar year.  The district recommends having a child’s physical performed during the summer so that it will be valid for the entire school year.

If the physical exam has not been performed by the student’s primary medical provider, physicals can be completed by the school nurses’ office. Please check the above dates when physicals are available.

Physicals at the High School

The High School Nurses’ Office schedules one day to perform physicals prior to winter and spring sports. Students can also have their physical exam at the High School in August.  See the dates above.

Physicals at the Middle School

The Middle School Nurses’ Office schedules one day to perform physicals prior to winter and spring sports. Middle School students can also have their physical exam done at the High School in August.

Parent Permission Update form

Nurses must sign this form for students to begin practice for a sport each season. This form may be signed no sooner than 30 days before the opening day of each sport. Prior to each season, students can come to the Nurse’s Office during a free period to have their Parent Permission/Update form signed by the nurse.

Medication Authorization Form

If the student has a history of asthma or allergies that require medication, the Nurses’ Office must have a new medication order on file each school year. In order to be cleared to participate on sports teams, a student will need to deliver to the Nurses’ Office:

  • the physician’s order for medication
  • written permission from your parent or guardian
  • the medication in its original container
  • any medication they presently have authorization to carry

More information on medications in school