High School PickATime scheduling for Parent Teacher Conferences opens Fri., Feb. 21 at 12:00 a.m.

on February 14, 2020

Monroe-Woodbury High School letterhead

February 2020

Dear Parents/Guardians:

Our upcoming Parent Teacher Conferences will be held on the afternoons of Tuesday, March 3 and Thursday, March 12 from 5:30 p.m. to 8:30 p.m. and on the evening of Thursday, March 5 from 11:15 a.m. to 1:57 p.m. During these times you will be provided with an opportunity for a private conference with your child’s teacher(s). Each parent-teacher conference is limited to six minutes.

We will be using an online scheduling program called “pickAtime,” which will enable you to schedule your own appointment using a computer. Attached to this letter you will find the steps necessary to schedule your conferences. Once scheduled, you will be able to print a full schedule of what you have chosen. Access to this website will be available on Friday, February 21 at 12:00 a.m.

Please note that pickAtime will only allow you to schedule appointments for one date. If you need to cancel the appointments, you must do it in pickAtime and give at least 24 hours’ notice, or you will not be able to reschedule appointments for another date.

We believe that direct and personal communication with your child’s teachers is vital to his/her success. We encourage you to participate in these parent/teacher conferences. If for some reason you cannot attend, please be reminded that you are welcome to call the High School throughout the school year to meet or speak with any staff member.

If you have any questions, please feel free to call the House B Office at extension 7600. We look forward to seeing you at these conferences.


Mr. Yarmus
Assistant Principal

Directions for Parents

To gain access to the website:

Click on the pickAtime link on The Monroe-Woodbury High School homepage. (You must use the high school link—not the link from another Monroe-Woodbury school) :

High School PickATime Site

IMPORTANT! scheduling opens on Friday, February 21 at 12:00 a.m.

Until that time, the school link will not work. Conference scheduling can be done at any time after that.

There are a few things to keep in mind when using PickATime:

  1. A parent PickATime account must be created before it is possible to schedule conferences
  2. There are specific instructions for parents whose children attend the same school and share the same teacher.
  3. When scheduling, be sure to leave enough time between appointments to get from one room to the next, and allow some time for delays.
  4. There is an option to print the schedule when completed.
  5. Email reminders can also be set up.
  6. PickATime will allow appointments to be scheduled for ONLY one date.
  7. Appointments must be cancelled on PickATime at least 24 hours in advance or it will not be possible to re-schedule for a different date.

Questions about scheduling should be directed to the school main office.

PickATime Directions for Parents/Guardians

Each school building has an individual PickATime link for scheduling conferences. Each school must be scheduled separately.

Register (new users)

  1. Enter your email address and click “Login/Create Account”.
  2. Fill in the required fields and register.

Sign In

If you’ve previously registered, all you need to do is enter your email and password. If you have forgotten your password, you can select the Forgot Password button and a new password will be emailed to you.

Identify Student

For each child, enter in the two prompts that the school requires. They typically are a student ID and birthdate (Unless school instructions specify otherwise enter the birthdate in the following format mm/dd/yy).


  1. Each colored square represents an available meeting time.
  2. The legend shows you which teacher corresponds to which color and the times increase as you go down the page. (Note: you will not see all of the teachers at your school, just the set of teachers with whom your children have classes.)
  3. Click on a square to schedule that time. (Note: Please consider allowing yourself time to move from class to class by scheduling some time between appointments.)
  4. You will optionally have the choice of setting a time when you would like an email reminder to be delivered, and you will be prompted to enter in the name of your student.
  5. Click on “Create Appointment”.

Repeat until you have a time with each teacher you’d like to visit with.

  • At any time you can click on “printable schedule” and print the resulting web page to get a hard copy of your schedule. You will also have the option to email your schedule to yourself.
  • If you want to make changes to your schedule, you can log in at any time with the email address and password you used to create your account.
  • Click on “Your Schedule” to display and hide your appointments. There will be links to change the time or cancel the appointment.

Please Note: if you would like to make an appointment with a teacher with whom your child does not have a class, you will need to contact the school.

IMPORTANT: If you have two or more children at the same school with the SAME teacher

  1. You need to create 2 accounts at that school.
  2. Register / Sign In with one parent/guardian’s name and email address and register.
  3. Schedule the first student’s conference time, and log out of scheduler.
  4. Register / Sign In with a different parent/guardian’s name and email address and register.
  5. If you do not have a second email address you would like to use, simply use the following format: [email protected]
  6. Schedule the second student’s conference time and log out of the scheduler.

It is not necessary to do this if you have two or more children at the school with different teachers.

Parent FAQ

How do I create an account on pickAtime?

Enter your email address and press the Login / Create Account button. On the next page you will be able to either register as a new parent in the system or enter in your password from the previous round of conferences.

Some schools remove all stored parent data at the start of the school year. In this case even if you used the pickAtime scheduler previously you will need to register again.

I can’t remember my password. How can I sign in?

If you have forgotten your password — on the Scheduling page, click on the Forgot Password button. You will receive an email shortly with a link where you can reset your password. If you do not receive this email, check your spam or junk email box. Another option is to email [email protected] and request a new password.

I have requested a password be sent to me by e-mail, but the e-mail didn’t arrive.

Requests for new passwords are processed immediately. If you do not receive the new password message, please check your spam or junk email box. If you still do not find it, you can email [email protected] and ask for a password reset.

I’m entering in my student information, and I’m getting the message ‘not able to find student with the values entered’

Each school should have provided specific prompts for you to fill in. Typically, these will be a studentID and the student birthdate. The student birthdate in most cases should be entered in the format mm/dd/yy (e.g. 04/12/99). Some schools will use the student first name + student last name (e.g. BenjaminFranklin) for the first prompt. If you continue to have trouble, email your school or email pickAtime support at [email protected].

I’m on the pickAtime website. How do I book my appointment from here?

Your school should have provided you with a very specific link to follow, which is not the pickAtime corporate website. M-W school links are available on the PickATime section in the Community page of the website. If you are having trouble locating this link, email [email protected] with the name of your school and request the link.

Tags: , ,