MS Parent-Teacher Conference PickATime appointments open Friday, Nov. 6 at 12:00 a.m.

on November 3, 2020

November 2020

Dear Parents/Guardians:

Our upcoming Parent Teacher Conferences will be held on the evenings of Thursday, November 12th and Thursday, November 19th from 5:30 to 8:30 PM and on the afternoon of Tuesday, December 8th from 12:30 to 3:00 PM. This Fall we will be holding our Parent-Teacher Conferences remotely utilizing Google Meet. During these times you will be provided with an opportunity for a private conference with your child’s teacher(s). Each parent-teacher conference is limited to six minutes.

We will be using pickAtime, which will enable you to schedule your own appointment using a computer. Attached to this letter you will find the steps necessary to schedule your conferences. Once scheduled, you will be able to print a full schedule of what you have chosen. This schedule will include links for you to access the Google Meet(s) you scheduled with your child(ren)’s teachers. When clicking a Meet link you will be directed to a waiting room. The teacher will allow you into the Meet at your scheduled time when he/she has completed their previous conference.

Access to pickAtime will be available on Friday, November 6th at 12:00 AM. Please note that pickAtime will only allow you to schedule appointments for one date. If you need to cancel the appointments, you must do it in pickAtime and give at least 24 hours’ notice, or you will not be able to reschedule appointments for another date.

We believe that direct and personal communication with your child’s teachers is vital to his/her success. We encourage you to participate in these parent/teacher conferences. If for some reason you cannot attend, please be reminded that you are welcome to call the Middle School throughout the school year to meet or speak with any staff member.

If you have any questions, please feel free to call the Main Office at extension 460-6400. We look forward to seeing you at these conferences.

Sincerely,

Kevin W. Sullivan
Assistant Principal

Important Information:

PickATime Scheduling Sites Open:

Friday, November 6 at 12:00 AM

Middle School PickATime link: https://pickatime.com/client?ven=11605426&event=356515

Evening Conferences:

Thursday, November 12 from 5:30 to 8:30 PM

Thursday, November 19 from 5:30 to 8:30 PM

Afternoon Conferences:

Tuesday, December 8 from 12:30 to 3:00 PM

Conferences will be online this fall and not in person:

Each appointment you make in PickATime includes a Google Meet link. You will need that link to connect to your Teacher Conference meeting online.

Video instructions for using Meet for conferences

How to use Google Meet for Parent-Teacher Conferences: https://youtu.be/tOH16CCbjVE
How to use Google Meet from a mobile device/phone: https://youtu.be/uptTgZlifgg

Visit the district PickATime page for more information:

PickATime links for all schools as well as additional information are on: https://www.mw.k12.ny.us/community/pickatime-conference-scheduling/

PickATime Directions for Parents/Guardians

To gain access to the website:

Click on the pickAtime link on the Monroe-Woodbury Middle School homepage (You must use the middle school link—not the link from another Monroe-Woodbury school):
https://pickatime.com/client?ven=11605426&event=356515

Register (new users)

  1. Enter your email address and push “Login/Create Account”.
  2. Fill in the required fields and register.

Sign In

If you have previously registered, all you need to do is enter your email and password. If you have forgotten your password, you can select the Forgot Password button and a new password will be emailed to you.

Identify Student

For each child, enter in the two prompts that your school requires. They typically are a student ID and birthdate (Unless your school specifies otherwise enter the birthdate in the following format mm/dd/yy).

Scheduling

  1. Each colored square represents an available meeting time. The legend shows you which teacher corresponds to which color, and the times increase as you go down the page. (Note: you will not see all of the teachers at your school, just the set of teachers that your children have classes with.)
  2. Click on a square to book that time (Note: Please consider allowing yourself time to move from class to class by scheduling some time between appointments.
  3. Click “Create Appointment”.
  4. PLEASE NOTE: This fall, each appointment will have a Google Meet link. You will need that link to connect to your Teacher Conference meeting online.

Repeat until you have a time with each teacher you’d like to visit with.

  • At any time you can click on “printable schedule” and print the resulting web page to get a hard copy of your schedule. You will also have the option to email your schedule to yourself.
  • If you want to make changes to your schedule, you can log in at any time with the email address and password you used to create your account.
  • Click on “Your Schedule” to display and hide your appointments. There will be links to change the time or cancel the appointment.

Please Note: if you would like to make an appointment with a teacher that your child does not have a class with, you will need to contact the school.

Parent Teacher Conference Scheduling FAQ

How do I create an account on pickAtime?

Enter your email address and press the Login / Create Account button. On the next page you will be able to either register as a new parent in the system or enter in your password from the previous round of conferences. Some schools will remove all stored parent data at the start of the school year; in this case even if you used the pickAtime scheduler previously you will need to register again.

I can’t remember my password. How can I sign in?

If you have forgotten your password — on the Scheduling page, click on the Forgot Password button. You will receive an email shortly with a link where you can reset your password. If you do not receive this email, check your spam or junk email box. Or, you can email [email protected] and request a new password.

I have requested a password be sent to me by e-mail, but the e-mail didn’t arrive.

Requests for new passwords are processed immediately. If you do not receive the new password message, please check your spam or junk email box. If you still do not find it, you can email [email protected] and ask for a password reset.

I’m entering in my student information, and I’m getting the message ‘not able to find student with the values entered’

Your school should have provided specific prompts for you to fill in. Typically, these will be a studentID and the student birthdate. The student birthdate in most cases should be entered in the format mm/dd/yy (e.g. 04/12/99). Some schools will use the student first name + student last name (e.g. BenjaminFranklin) for the first prompt. If you continue to have trouble, you can email your school or email pickAtime support at [email protected].

I’m on the pickAtime website. How do I book my appointment from here?

Your school should have provided you with a very specific link to follow, which is not our website. If you are having trouble locating this link, you can email [email protected] with the name of your school and request the link.