Health & Safety Protocols

Interim guidance from NYS Department of Health regarding in-person instruction

On Friday, April 9, the NYS Department of Health released Interim Guidance for in-person instruction for school districts.

OCDOH Quarantine Update – Feb. 16, 2021

Clearance from Quarantine

Clearance from Quarantine may be obtained by the faculty/staff/volunteers/students from their primary medical care provider, the school medical staff, or the school district medical director as the school district determines.

Affected students, faculty, and staff may be welcomed back to school in accordance with the NYSDOH Pre-K to Gr. 12 Toolkit, the updated version of which can be found at NYS Department of Health PreK – Grade 12 Toolkit_update_02_21 and at the discretion of the school: school district medical director, school medical staff and the primary medical care provider.

Required Daily COVID Screenings for access to district buildings

Visitor Access Screening

Visitor/Staff COVID Screening – Anyone who is not a student but needs to enter a school building for any reason must complete this form prior to arriving at the building.

Student COVID Screening Access

Student COVID Screening – Parents are required to complete this form every day before your child boards a school bus or enters a school building
To use the form, parents must first create an account. Please see instructions in the video below.

QR code for Student Daily Covid Screening


Use a QR Reader on your phone to link to the Student SNAP Screening portal.


Video Guides to Student Screening Process

Please review these videos for instructions to create an account for the Student COVID Screening Form.


The health and safety of our students, our staff and their families is our top priority. We want students and employees to feel comfortable and safe returning to school campuses. Our reopening plan incorporates recommendations and guidance from the Centers for Disease Control and Prevention (CDC), the New York State Department of Health (NYSDOH) and the New York State Education Department (NYSED).

Message from M-W nurses regarding the return to school

Health Office letter to families: September 2020

The school district has been collaborating with local and state health officials to help create a safe and healthy school environment for our returning students. There are several new health protocols in place and we ask that you please take a few minutes to read this information in its entirety.

Daily Online Health Screening for Students Attending School in Person

The New York State Department of Health and New York State Education Department require a daily temperature check and screening for all students attending school. We have partnered with our electronic health record provider SNAP ( to assist us in making sure that the screening is completed on a daily basis for each child, while ensuring the confidentiality of all medical information.

Beginning September 21, 2020, each morning, prior to the start of the school day, parents and guardians of Monroe-Woodbury students who will be attending in person school will be asked to complete an online health screening about their child, which includes questions about their child’s current health status, body temperature and travel.

You will need to login to the SNAP (a welcome letter will be emailed to you separately from SNAP/promed software “” with a temporary username and password) parent health portal, enter your child’s temperature AND complete the screening each day your child attends school in person. A reminder email will be sent through Powerschool with a digital link to the portal & health screen (paper version is also available). If English is not your primary language, the Health Portal is available in many languages.

If there are no concerns, based on the information entered, and you answered no to ALL of the questions, your child may attend school.

If there are concerns, in any area, or you answered yes to any question, the student must remain home from school that day. A registered professional school nurse will receive the screening results each school day and will reach out to the parent/guardian to discuss how to clear your child to return to school.

People with COVID-19 have had a wide range of reported symptoms – ranging from mild symptoms to severe illness. Symptoms may appear 2-14 days after exposure to COVID-19. Symptoms can include:

  • Fever or chills (Temp 100 degrees F or greater)
  • Cough
  • Shortness of breath or difficulty breathing
  • Fatigue
  • Muscle or body aches
  • Headache
  • New loss of taste or smell
  • Sore throat
  • Congestion or runny nose
  • Nausea or vomiting
  • Diarrhea

Given the wide range of symptoms and the fact that some people with COVID-19 do not have symptoms, it is very important to carefully and completely fill out this screening.

Additional Safety and Health Protocols & Video Resources

In order to ensure the safety of your child and others your child MUST wear a mask to school. The American Academy of Pediatrics recently released Pediatricians Answer Top 10 Questions about Children in Masks, which reinforces why students should be wearing masks when in school.

Please also make sure your children follow and respect school guidelines, keep 6 feet apart and wash their hands with soap/sanitizer frequently. The school district has created simple video tutorials regarding key topics related to the return to school to serve as a reminder for students and families:

If your child requires an inhaler or nebulizer

Current CDC guidelines recommend that students use an inhaler or MDI instead of a nebulizer in school when feasible. Should a nebulizer need to be done, that treatment may be done outdoors, since they generate respiratory aerosols. If your child needs to use their inhaler (with a new prescription on file in the Nurse’s Office each school year), they should do so outside of the classroom. This keeps your child and the other students safe as your child will need to remove their mask to administer the inhaler.

Emergency contact

Lastly, please make sure you have an additional family member or friend available who can pick up your child in case of an emergency. Contact the Main Office at the school your child attends to be sure that person is listed as an emergency contact with current phone numbers in our school records.

For more information from CDC regarding symptoms and illness please visit:

To read more about the school district’s reopening protocols, please visit the Inspire webpage on the district website, which will be updated on a regular basis.

Health checks

The district has developed resources to educate parents/guardians and staff members regarding the careful observation of symptoms of COVID-19 and health screening measures that must be conducted each morning before coming to school. The resources include the requirement for any student or staff member with a fever of 100°F or greater and/or symptoms of possible COVID-19 virus infection to not come to school. The Centers for Disease Control and Prevention (CDC) list of Coronavirus symptoms was used to develop these resources.

The Monroe-Woodbury Central School District will implement the following practices to conduct mandated health screening:

MWCSD will be utilizing a daily COVID screening tool developed by Capital Region BOCES and the Northeastern Regional Information Center (NERIC) to screen staff members and visitors. This screening tool will provides notification that an individual is cleared to enter district buildings and will not collect individual health data of staff and guests. After completing the screening process, the district will be notified if a staff member or guest is not allowed to enter one of the district buildings. The link to the daily screening tool is:

MWCSD has chosen the SNAP Health Portal for the daily temperature checks and COVID re-entry screening for all students. Developed by, this allows parents/guardians to securely connect on any device – anytime, anywhere. Because the district requires this health information to be in a secure environment, each parent/guardian has a unique username and password.

Hand hygiene

Students and staff will be instructed on proper hand hygiene. The district will provide hand sanitizer stations in all school buildings as well as in the classrooms. Students will have access to sinks and instructed on proper hand washing techniques in health education lessons. CDC hand washing posters will be placed throughout the building ( ) as reminders to students and staff. Emails to families will include information on hand washing from CDC:

Social distancing

Students and staff will be instructed to maintain a physical distance of 6 feet at all times. Desks will be placed 6 feet apart in classrooms and floor markers will be placed throughout the buildings. The importance of physical distancing in controlling the spread of COVID-19 will be emphasized in emails to parents.

Students, staff and visitors to our schools will be expected to wear face coverings indoors and outside, including on the school bus, even when maintaining six-foot physical distance. Students will be allowed to remove face coverings during meals and for short breaks so long as they maintain appropriate social distance. Students who are unable to medically tolerate a face covering will not be required to wear one.

Proper face covering procedures

  • Students will be instructed on how to wear their face covering correctly:
  • Wash your hands before putting on your face covering
  • Put it over your nose and mouth and secure it under your chin
  • Try to fit it snugly against the sides of your face
  • Make sure you can breathe easily
  • Hands should be washed before and after applying face coverings
  • Face coverings should be washed daily

Please read Pediatricians Answer Top 10 Questions about Children in Masks

If students/staff become ill

If students or staff become ill with symptoms of COVID-19 at school, the district requires students or staff with a temperature, signs of illness, and/or a positive response to the questionnaire to be sent directly to a dedicated isolation area where students are supervised, prior to being picked up or otherwise sent home. Read more