Smith Clove Handbook

A printable version of this handbook is available: Smith Clove Handbook

PARENT HANDBOOK

Smith Clove Elemenary acorn logo

2018-2019


MONROE-WOODBURY CENTRAL SCHOOL DISTRICT

CENTRAL ADMINISTRATION

Mrs. Elsie Rodriguez – Superintendent of Schools
Mr. Patrick Cahill – Assistant Superintendent for Business and Management Services
Dr. Eric Hassler – Assistant Superintendent for Curriculum and Instruction
Mr. Matthew Kravatz– Assistant Superintendent for Human Resources
Mr. Bhargav Vyas – Assistant Superintendent for Compliance and Information Services

BOARD OF EDUCATION

Mr. Jonathan C. Huberth, President
Mr. Daniel A. Ezratty, Vice President
Mr. Anthony Andersen
Mr. Donald Beeler
Ms. Lorraine Carroll
Mr. Christopher DiLorenzo
Mrs. Suzanne Donahue
Mrs. Staci McCleary
Mrs. Dawn Tauber

SMITH CLOVE ELEMENTARY SCHOOL

Mr. Christopher Berger – Principal
Mrs. Nicole Regan – Assistant Principal

MAIN OFFICE

Ms. Akemi Hunter – Secretary
Mrs. Sharon Drumgoole – Typist
Mrs. Mary Ellen Rodriguez – Typist


Table of Contents

Absence Notification
Dismissal Notification
Bus Passes
BLC – Building Leadership Committee
Breakfast and Lunch
Classroom Parent Participation, Lunch Visits and Procedures
Snacks
Photographs
Birthday Invitations
Class Parent
Club Kid
Emergency Numbers
Illness
Medication in School
Physical Examinations
Health
Homework
Inclement Weather and School Closings
Early Closing
School Day and School Offices
Sign-in Procedure for Students
Sign-in Procedures for Parents
Sign-out Procedures for Children
Special Services
Parent Volunteers
Progress Reporting
Smith Clove Parent-Teacher Association (PTA)
Special School Activities
Suggestions to Parents
Kindergarten Philosophy
Kindergarten Program Outline
First Grade Philosophy
First Grade Program Outline
Anti-Bullying Mission Statement
District Code of Conduct


ABSENCE NOTIFICATION

If your child is going to be absent, please email your child’s name and teacher along with the reason for the absence to: scattend@mw.k12.ny.us  An email is the most convenient way to report your child’s absence. It serves as both notification to the school and an excuse note. If you call in your child’s absence, a handwritten absent note must come to school upon your child’s return.

You will receive an automated phone call and email if the office has not heard from you on any day that your
child is marked absent, to ensure the safety of your child.

DISMISSAL NOTIFICATION

At your earliest convenience, please email scattend@mw.k12.ny.us with your child’s dismissal plans for this school year. Students taking the same bus to and from school whether home or daycare provider, do not have to notify the school. Please notify Smith Clove if your child’s dismissal plan falls into one of the following categories:

  • Student Pick-ups
  • Club Kid/YMCA
  • SMA
  • Kids Korner
  • UMAC

On the first day of school, we will send home a form for you to fill out your child’s emergency early dismissal plans. This important plan will be implemented if an early dismissal occurs, including but not limited to a weather related emergency, or if your afternoon day care provider cancels.

Any changes to the routine can be e-mailed (by 10:30 a.m. whenever possible) each day to scattend@mw.k12.ny.us. Again, an email is preferred to ensure the office and teacher are notified promptly. A confirmation that your email was received will be sent to you by 11:00 a.m. If you do not receive a confirmation email by this time, please call the school at 460-6300 ext. 6304.

Dismissal reports are given to all teachers and staff daily before 11 a.m. Notifying the school as early as possible ensures a smooth dismissal for your child. We do realize that plans change and late notice to the school may be unavoidable. However, please be cognizant that in this event, the teacher will be notified after our dismissal reports have been disseminated, which interrupts class time. We greatly appreciate your
cooperation and understanding with this process!

BUS PASSES

If your child plans to go on a friend’s bus, please include the friend’s first name, last name and bus number, as well as the friend’s teacher’s name, so we can issue your child the necessary bus pass.

BLC – Building Leadership Committee

Each year a committee of parents and teachers, along with the building principal, meet to identify ways to improve learning and the learning environment for all students. Please contact the main office if you would like to join this committee.

BREAKFAST AND LUNCH

Breakfast and lunch are offered to children on a daily basis through the Food Services Department.  Menus are posted on the District web site.  A lunch account can be set up for your convenience and parents have the ability to limit snack purchases for their child.  Please refer to the information from the Food Services Department.

CLASSROOM PARENT PARTICIPATION, LUNCH VISITS AND PROCEDURES

Lunch visits start in November.

  • Parents are welcome to visit for lunch up to four times per year.
  • Parents are permitted to go to the lunchroom – not to recess or back to the classroom with the students.
  • We encourage healthy eating habits so we prefer that parents refrain from bringing in fast food.
  • Students must have adequate room to sit at the lunch table. They take priority over visitors.
  • Parents must follow any directions from the lunch monitors.

In addition, throughout the year, parents will be invited to visit school for classroom celebrations and classroom parties.  In order to devote full attention to your “Smith Clover” and to allow ample space for family members of all students, siblings are not allowed to attend full class events at Smith Clove.

For safety reasons, in order to give full attention to the needs of students, parents volunteering within the classroom are required to leave siblings at home.

SNACKS

Parents are encouraged to send in a nutritious snack with their child to school for classroom snack time. Snacks should be non-sugared and follow the district guidelines in the Healthy School Initiative. Since many students have severe allergies to certain foods, all classrooms will be designated, “Nut-Free.” The sharing of snacks is not permitted. Any foods containing or manufactured with nuts will only be available for consumption in the cafeteria’s designated area.

If you are sending in a class snack, please adhere to the District’s Health and Wellness policy and coordinate the snack in advance with your child’s teacher. Due to student allergies, we ask parents to refrain from sending in homemade baked goods and goody bags containing candy. All baked goods should be sent to school in the original store bought packaging. To ensure that snacks are nut-free, we encourage you to download the “Safe Snack Guide” http://snacksafely.com/safe-snack-guide/ provided by snacksafely.com

PHOTOGRAPHS

Due to the privacy and safety of others, please refrain from taking group photographs on school grounds. Only individual photographs of your child are permitted.

BIRTHDAY INVITATIONS

In order to avoid any hurt feelings, birthday invitations should not be handed out in school unless all of the children are invited to the party.

CLASS PARENT

Teachers may invite a parent to help coordinate classroom activities.  Class parents may not for any reason collect money from students.

CLUB KID

Extended day care is a before and/or after-school child care program sponsored by the Middletown YMCA. Children can enjoy a safe and pleasant atmosphere, at a cost, to working parents. Contact the Club Kid Director, Middletown YMCA, at 344-9622 ext. 237, for further information. Although housed on-site at Smith Clove, please be aware this is not a Monroe-Woodbury program and, therefore, we need a note from home if your child will be attending.

EMERGENCY NUMBERS

When a child is sick or injured, it may be necessary to contact an adult other than the parent/guardian who can assume responsibility for your child. It is essential that this person be within a reasonable distance from the school and can drive. It is necessary to update the name and telephone number of that person(s) each year. Please make sure your child is aware of who you have chosen as the emergency contact person.

If your home telephone number, cell phone number or work number should change, please update this information through Parent Portal. If you do not have internet access, please send a note to the Main Office.

ILLNESS

Children who have colds should be kept at home until well. Please notify the nurse if your child requires special attention or consideration due to some temporary or permanent disability, illness, or medication. We welcome suggestions you can give us to help keep your child comfortable and happy during his/her time at school.

Please inform the nurse of any unusual physical condition, communicable disease or other illness or injury even if you have been told it is unlikely to reoccur. This information will be kept confidential.

Most childhood diseases start with symptoms similar to those of the common cold and are contagious in the early stages. It is advisable to keep your child home when any of the following symptoms appear:

  • headache
  • nausea
  • vomiting
  • coughing
  • chills
  • sore throat
  • diarrhea
  • temperature of 100° or over
  • runny nose
  • swollen glands
  • discharge from eyes or ears

If your child becomes ill, you will be notified and requested to pick him/her up at school.

Please keep your child home until he/she is fever free for 24 hours and off fever reducers.

MEDICATION IN SCHOOL

If your child requires medication in school, the nurse will coordinate with your family physician and the parents. The parent MUST submit a written request together with a written request from the family physician, which indicates:

  • the diagnosis
  • the name of the medication
  • exact dosage
  • time of administration
  • length of administration.

The nurse will then administer the medication during school hours if necessary.

  • ALL MEDICATION taken in school must be brought to the Health Office by an ADULT in its ORIGINAL CONTAINER. Medication is taken under the nurse’s supervision.

PHYSICAL EXAMINATIONS

State Education Law requires that each child entering school has a physical examination and certain immunizations. Our nurse will answer any specific immunization questions you may have.

Our school physician will give a health examination if a family is unable to provide a physical examination by their own physician. The school cannot provide immunizations. A list of Orange County sponsored immunization clinics is available in the Health Office as well as on the Nurses’ page of the district website.

HEALTH

We want children to enjoy school and to get the most out of their school experience in order to be well-adjusted and healthy human beings.

Daily Routine

Children should know, respect, and observe good health and safety practices. Plan your child’s day so that there will be time for sleep, meals, schoolwork, rest and play.  Arrange it so that your child has ample time to wash, dress, eat, brush his/her teeth, use the toilet, and make an unhurried trip to school.

Clothing

Appropriate school clothes fit well and are comfortable; neither too tight nor too large. Dress your child according to the weather.  Coats, sweaters and boots should be such that your child can put them on or remove them easily. School clothes should be suitable for an active primary program, such as painting, block building, etc. Heavy shoes or outdoor boots cause problems in a primary classroom where children are frequently expected to move to music, participate in dramatic activities, sit on a rug for story time, etc.

HOMEWORK

The following guide for homework at the kindergarten and first grade levels is the result of blending teacher recommendations, parent input, and educational research.

It is recognized that young children have a wide range of interests and attention spans. For some, homework is an eagerly awaited activity each day. For other children who may be tired or easily frustrated, homework is a struggle. For this reason, it is essential at the primary level for parents and teachers to communicate whenever homework becomes an issue. Homework does vary somewhat from teacher to teacher at any given grade level; however, the expectations and purposes are agreed upon among teachers. The following is a summary of recommendations regarding homework:

Purposes

  • To reinforce classroom instruction
  • To establish early study skills
  • To share with parents their child’s level of performance
  • To provide extension activities for those children requiring additional challenge

Frequency and Duration

  • Kindergarten daily homework is not an expectation. Some tasks might take place over a period of time while other brief assignments may be due the next day.
  • First grade homework expectations are greater than kindergarten.  There is increased frequency especially during the second half of the year.
  • Kindergarten tasks should be no more than 15 minutes and 1st grade no more than 20 minutes. Additional time should be set aside daily for reading.

Parent Assistance

  • Parent involvement in homework demonstrates to children at an early age the value and importance of school. It is a means of teaching responsibility.
  • In order for students to complete a task, parent participation is assumed at the kindergarten level.
  • Parent involvement in first grade is also required although an increased degree of independence should be encouraged.

What to do if…your child refuses to do the assignment?

  • Check to see if the directions were inadequate.
  • Is the child tired or ill?
  • Is the child struggling with the learning?
  • Once the difficulty has been identified, please communicate with the teacher.

When your child is absent?

When a child is ill, it is the parent’s judgment whether the child is well enough to complete any assignments. Usually, children can easily catch up on any homework after they return to school. If, however, the parent would like the child to complete work while at home, the parent can call the school before 10:30 a.m. and the classroom teacher will gather the necessary materials. The assignments can be picked up at the end of the day (3:00 p.m.).

Completed homework is important, but no child is penalized for not completing assignments because of illness. Teachers will always provide extra time for catching up and advise parents which assignments need not be completed.

General Homework/Recommendations

  • Set a standard place and time for homework such as right after school, at the kitchen table or right after dinner. Limit other household distractions such as TV, etc.
  • Have supplies available: paper, pencils, crayons, erasers, etc.
  • It is more important for the teacher to know if a child is struggling with a task than to have the task completed.  Please don’t do your child’s homework.
  • Limit TV viewing, computer use and video games, and encourage active and creative play.
  • Reading to and with your child is a powerful reinforcement to the learning taking place in school, and should occur daily.

INCLEMENT WEATHER AND SCHOOL CLOSINGS

In case of inclement weather, a delayed opening or school closing will be announced via phone call, e-mail, and text Power Announcement. It will also be broadcasted on the radio. Occasionally, due to weather, there could be delayed openings of our schools for two, or possibly three hours. If the weather is hazardous, please continue to listen to you radio station for possible school delays, updates or cancellations. You could also check the district website at www.mw.k12.ny.us and Facebook page: https://www.facebook.com/MWCSD/

Radio/television stations announcing school closings and delays:

  • WALL   1340 AM
  • WCZX   97.7  FM
  • WGNY   1200 AM
  • WHUD   100.7 FM
  • WPDH   101.5 FM
  • WRKL   910  AM
  • WRRV   92.7 FM
  • WSPK   104.7 AM
  • RNN    Ch. 8

EARLY CLOSING

In the event of an early closing, parents/guardians will be notified via SwiftK12 Messaging with email, text message and phone call. Please have a plan in place to ensure adequate supervision of your child in these circumstances. If no one is home to greet the bus, the student will be returned to Smith Clove to await pickup.

SCHOOL DAY AND SCHOOL OFFICES

School hours for the children are from 8:30 a.m. to 2:50 p.m.

School offices are open from 8:00 a.m. to 4:00 p.m. each day that school is in session.

Please call if you have any questions or concerns regarding your child. Often questions can be answered over the telephone. However, an appointment to discuss any matter can be scheduled.

SIGN-IN PROCEDURE FOR STUDENTS

Parents driving children to school must bring their child in to the main lobby. Children may not be left at school before 8:15 a.m.  If their arrival is after 8:30 a.m., the parent must sign the child in and the child will receive a late pass which will be given to the teacher for attendance purposes.

PLEASE DO NOT, under any circumstances, drop off your child in front of the school. Please bring your child into the school.

SIGN-IN PROCEDURES FOR PARENTS

All parent volunteers and visitors to our school must stop in the lobby and sign in. You will receive a name badge/visitor pass to wear while on school grounds. Please return to the lobby and sign out when you leave.

SIGN-OUT PROCEDURES FOR CHILDREN

All children leaving school, except by their regular school bus, must be signed out by their parent or guardian. If a child is being picked up early or at dismissal, the parent is requested to send a note with the student. Unless otherwise specified in a note, pickup time is 2:25 p.m. If emergency circumstances prevent you from sending a note, please call the main office prior to 2:00 p.m. to allow for notification of teachers.

IF SOMEONE OTHER THAN THE PARENT/GUARDIAN IS PICKING UP YOUR CHILD, WE NEED TO HAVE WRITTEN NOTIFICATION SIGNED BY THE PARENT/GUARDIAN. ANYONE PICKING UP A STUDENT, INCLUDING A PARENT, MUST BE PREPARED TO PRESENT PICTURE IDENTIFICATION.

SPECIAL SERVICES

Our school has a number of specialists to evaluate children and deliver additional services as needed. Some of these staff include:

  • School Psychologist
  • Reading Specialists
  • Math Specialist
  • School Nurse
  • Speech-Language Pathologist
  • Occupational Therapist
  • Physical Therapist
  • English as a New Language Teacher

PARENT VOLUNTEERS

Parents are encouraged to volunteer their time in classroom activities throughout the school year. Parent helpers are able to:

  • offer encouragement to the children
  • assist in gathering/preparing materials for classroom projects
  • direct special projects – i.e., small group cooking
  • direct clean up; assist children when necessary
  • help teachers with clerical responsibilities

Parent volunteers MUST respect the privacy of children in the classroom by maintaining confidentiality regarding all students.

For safety reasons, in order to give full attention to the needs of students, parents volunteering within the classroom are required to leave siblings at home.

PROGRESS REPORTING

Parent/Teacher conferences are one of the most important ways in which to exchange information about your child’s progress in school and factors at home which may be affecting your child’s school experience.  Our teachers welcome opportunities to discuss concerns and/or suggestions with parents.

Parent/teacher conferences will be arranged by utilizing our on-line “Pick-A-Time” scheduling program.

Report cards will be sent home three times a year, December, March and June. Progress reports will be sent home in between report cards for students who are in need of support.

SMITH CLOVE PARENT-TEACHER ASSOCIATION (PTA)

Smith Clove PTA home page

PTA is an organization of teachers and parents who work together to enrich our children’s school experience. The PTA provides many programs which benefit our children, such as cultural programs, nutrition day, field day, etc. All are welcome and encouraged to join the PTA.

SPECIAL SCHOOL ACTIVITIES

Learning takes place in a variety of experiences as follows:

  • Videoconferences – to provide children with concepts and virtual experiences to enrich their knowledge base.
  • Cooking projects – to provide concrete experiences in measurement; to provide opportunities for scientific experimentation; and to learn the value of proper nutrition.
  • Special assemblies – during the school year, children will be involved in special programs that will enrich the experiences taking place in the classroom.

SUGGESTIONS TO PARENTS

Parents have found their children have benefited from the following:

  • show an interest in the things your child brings home
  • listen to stories of his/her school day
  • read stories and poems to your child
  • get to know his/her school friends
  • visit places of interest
  • become acquainted with the school routine
  • if you help your child write his/her name, use a capital letter only for the first letter
  • carry through on self-sufficiency taught at school
  • help your child to identify his/her clothes by labeling them
  • help your child learn his/her entire name, address, telephone number and bus number
  • above all, let your child know he/she is accepted and loved

KINDERGARTEN

PHILOSOPHY

Our philosophy is based on the needs of kindergarten children. Kindergartners are open, eager, curious, and alive with a sense of wonder. Their reality lies in what can be seen, heard, tasted, smelled, and touched. Their needs are to experiment, to explore, and to discover – so they may further understand their world.

Inherent in all children is the desire to learn. How and where they experience this learning makes the significant difference in their lives. For this reason, our kindergarten program is strongly rooted in their developmental growth processes and is committed to the needs of children.

We believe all aspects of the child’s development are sequential – we build on skills.  We believe in guiding the child in learning – strengthening all areas of the developmental process.

What the child experiences during this first school year provides the strong foundation needed for further growth and development.

The Monroe-Woodbury kindergarten program will strive to help each child feel good about himself/herself as a worthwhile, growing person with a positive attitude toward school.  The Smith Clove Elementary School program will:

  1. Foster self-confidence, self-reliance, self-discipline; and learning skills
  2. Help each child get along with others.
  3. Build communication skills through development of listening and speaking abilities.
  4. Stimulate curiosity, encourage questioning and exploration.
  5. Create attitudes and develop habits that foster good health and safety.
  6. Offer a variety of activities to enhance the development of small and large muscle coordination.
  7. Help parents understand developmental growth patterns of children.
  8. Encourage partnership between parent and school.
  9. Detect possible physical, emotional, or intellectual needs.
  10. Provide an atmosphere that stimulates creativity.

PROGRAM OUTLINE

READING READINESS AND LANGUAGE ARTS

Letters, visual and auditory perception, beginning sounds, sentence building, concept development, and many opportunities to show thoughts, stories, and feelings are prerequisites for good comprehension and reading skills. Students will be instructed in Guided Reading and Balanced Literacy as they are developmentally ready to do so.

MATHEMATICS

Counting, one-to-one correspondence, shapes, colors, measurement, comparisons, likenesses, differences, time and numerals are concepts inherent in all logical mathematical thinking skills.

SOCIAL STUDIES

A basic awareness of self, family, friends, school/community environments, holidays, customs and safety is the underlying topic for all experiences.

SCIENCE

An awareness of living and non-living things, our environment and understanding of the forces of nature are taught using a “hands on” approach.

HEALTH

Nutrition, general hygiene, the five senses, and safety at home, at school, on the bus and during play will be emphasized by the health teacher and reinforced in the classroom.

COMPUTER LITERACY

Students will become familiar with a computer and its uses through classroom and computer lab experiences.

LIBRARY/MEDIA

Stories, poetry, comprehension development and creative expression through various media.

ART

Experiences with clay, crayon, paint, and other media to develop visual perception, fine motor skills, and creativity.

MUSIC

Children imitate and create using singing and playing rhythm and recreational instruments combined with movement. These activities correspond to the developmental growth process and correlate with units being studied in the classroom.

PHYSICAL EDUCATION

The ultimate goal of the physical education program is to deal with the neuro-muscular, sensory and intellectual growth and development of the child.

ADAPTED PHYSICAL EDUCATION

Adapted physical education is provided for children who need to work on hand-eye and eye-foot coordination as determined by a district physical educational test or children who are unable to attend regular physical education.

LARGE MUSCLE DEVELOPMENT

A learning experience which places emphasis on individual developmental physical fitness through body movement and play. Children are encouraged to dress appropriately for an active day.

FINE MOTOR DEVELOPMENT

Eye/hand coordination skills taught sequentially – tearing, cutting, pasting, gluing, working with clay and small manipulatives and developing coordination to begin writing skills.


FIRST GRADE

PHILOSOPHY

Children come to first grade at different developmental levels. It is the responsibility of the first grade teachers to assess this level and proceed accordingly. We have records from the kindergarten teachers who have suggested a starting point in the two major academic areas, reading and math; and have been made aware of students’ strengths and/or areas in need of improvement, including large and small muscle development, social and emotional development, etc. We reassess continuously throughout the year. The range in reading spans from some children being well established in reading and others needing continued review and strengthening in letter recognition and sounds.

PROGRAM OUTLINE

LANGUAGE ARTS

Reading

The goal of the reading program is to develop life-long readers who can decode and comprehend what they read.  Concepts and skills include phonics, sentence building, concept development, study skills and many opportunities to discuss thoughts and feelings, which are prerequisites for good comprehension and reading skills. Literature is extensively used to motivate students to read and as an instructional tool.

English/Writing

Composition, grammar and usage, vocabulary development, speaking and listening are an integral part of our program. The process of writing is taught in three steps:  pre-writing, composing, rewriting (editing and proofreading).

Spelling

Practice is integrated into the total language arts program using a systematic approach, which involves seeing, saying, hearing and writing words.

MATHEMATICS

Counting, one-to-one correspondence, addition, subtraction, fractions, problem solving, shapes, measurement, time and numerals are concepts inherent in all logical mathematical thinking skills.

SOCIAL STUDIES

A basic awareness of self, family, friends, school/community environment, holidays, customs and safety is the underlying topic for all experiences.

SCIENCE

An awareness of living and non-living things, our environment and an understanding of the forces of nature are taught using a “hands on” approach.

HEALTH

Nutrition, general hygiene, the five senses, and safety at home, at school, on the bus and during play will be emphasized by the health teacher with reinforcement in the classroom.

COMPUTER LITERACY

Students will become familiar with a computer and its uses within the classroom, in computer literacy classes, and in the computer lab.

LIBRARY/MEDIA

Stories, poetry, comprehension development and creative expression through various media.

ART

Experiences with clay, crayon, paint, and other media to develop visual perception, fine motor skills, and creativity.

MUSIC

Children imitate and create using singing and rhythm and recreational instruments combined with movement.  These activities correspond to the developmental growth process and correlate with units being studied in the classroom.

PHYSICAL EDUCATION

The ultimate goal of the physical education program is to deal with the neuro-muscular, sensory and intellectual growth and development of the child.

ADAPTED PHYSICAL EDUCATION

Adapted physical education is provided for children who need to work on eye-hand and eye-foot coordination as determined by a district physical educational test or for children who are unable to attend regular physical education.


Anti-Bullying Mission Statement

The Monroe-Woodbury School District strongly supports a school climate that is safe and welcoming to all students.  The district recognizes that physical, emotional and social bullying, harassment or intimidation can jeopardize students’ academic achievement and undermine their physical and emotional well being and may provoke retaliatory violence.

For these reasons, Monroe-Woodbury School District is committed to working toward eliminating bullying/harassment with a strong immediate response to any bullying/harassment incident, taking disciplinary action, providing emotional and psychological support for the victim, counseling intervention for the bully, maintaining procedures for conflict resolution, publicizing reporting procedures, monitoring school climate and insuring that curriculum and pedagogical strategies foster respect.


M-W Code of Conduct

Please review the district’s complete Code of Conduct for more information: Code of Conduct

Monroe-Woodbury Grades K-5 Discipline Code